Knowify vs Newforma: Complete Comparison 2026
An in-depth comparison of features, pricing, and user experience to help you make the right choice.
Knowify
Project management and accounting platform built for subcontractors that syncs directly with QuickBooks for real-time job costing.
Newforma
Project information management software for AEC firms handling documents, emails, and RFIs in one place.
Quick Comparison
| Aspect | Knowify | Newforma |
|---|---|---|
| Best For | Specialty subcontractors doing $2M-$30M in annual revenue | Architecture firms needing to organize project emails and correspondence |
| Pricing Model | Subscription | Contact Sales |
| Starting Price | $149/mo | Contact Sales |
| Deployment | cloud | cloud, on premise |
| Platforms | WEB, IOS, ANDROID | WEB, WINDOWS |
| Rating | 7.8/10 | 7.0/10 |
Pros & Cons
Knowify
Pros
- Two-way QuickBooks sync that actually works in real time
- AIA billing automates G702/G703 form generation from schedule of values
- Change order tracking with immediate margin impact visibility
- Purpose-built for subcontractors instead of forcing a GC workflow
- Time tracking feeds directly into job costing without double entry
Cons
- Mobile app is basic compared to full-featured construction platforms
- Reporting still lacks the depth of dedicated construction accounting tools
- Not designed for general contractors managing multiple subcontractors
- Limited document management beyond change orders and invoices
- No estimating or takeoff tools built in
Newforma
Pros
- Email filing from Outlook is the best in the industry for AEC firms
- Indexes existing network drives without forcing file migration
- Search across all project correspondence and documents in seconds
- RFI and submittal tracking integrated with email correspondence
- Built specifically for how architecture and engineering firms actually work
Cons
- Designed for AE firms — not useful for field construction operations
- Interface feels dated compared to modern cloud-first SaaS products
- On-premise version requires Windows Server infrastructure to maintain
- Limited mobile capabilities compared to construction-focused platforms
- Niche product with a smaller user community than major platforms
Pricing Comparison
| Product | Pricing Model | Starting Price |
|---|---|---|
| Knowify | subscription | $149/mo |
| Newforma | contact sales | Contact Sales |
Our Verdict
Choose Knowify if...
Specialty subcontractors doing $2M-$30M in annual revenue
Choose Newforma if...
Architecture firms needing to organize project emails and correspondence
Still Not Sure?
Explore more alternatives or read in-depth reviews to make your decision.