Todoist vs Microsoft Project: Complete Comparison 2026
An in-depth comparison of features, pricing, and user experience to help you make the right choice.
Todoist
8.6(5,200 reviews)
Personal and team task management with natural language input and cross-platform availability.
Microsoft Project
Industry-standard project management software with advanced Gantt charts, resource planning, and portfolio management.
Quick Comparison
| Aspect | Todoist | Microsoft Project |
|---|---|---|
| Best For | Personal productivity and GTD practitioners | Enterprise construction and engineering projects |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $10/mo |
| Deployment | cloud | cloud, on premise |
| Platforms | WEB, IOS, ANDROID, MAC, WINDOWS, LINUX | WEB, WINDOWS, IOS, ANDROID |
| Rating | 8.6/10 | 7.8/10 |
Pros & Cons
Todoist
Pros
- Natural language input is genuinely magical
- Available on every platform imaginable
- Clean, fast interface that stays out of your way
- Affordable pricing for what you get
Cons
- Limited for complex project management
- No Gantt charts or advanced views
- Team features are basic compared to PM tools
- Free plan is quite restrictive
Microsoft Project
Pros
- Industry-standard Gantt charts with automatic dependency tracking
- Advanced resource management prevents team overallocation
- Seamless Microsoft 365 integration for existing customers
- Portfolio management across hundreds of simultaneous projects
- Critical path analysis and earned value management built in
Cons
- Steep learning curve requires 20-40 hours of training
- Plan 5 ($55/user/month) needed for full desktop features
- Interface feels dated compared to modern PM tools
- Mobile apps offer limited functionality
- Overkill for small teams managing simple projects
- Project Online retiring September 2026 creates migration work
Pricing Comparison
| Product | Pricing Model | Starting Price |
|---|---|---|
| Todoist | freemium | Free0 |
| Microsoft Project | subscription | $10/mo |
Our Verdict
Choose Todoist if...
You need Personal productivity and GTD practitioners and prefer freemium pricing.
Choose Microsoft Project if...
You need Enterprise construction and engineering projects and prefer subscription pricing.
Still Not Sure?
Explore more alternatives or read in-depth reviews to make your decision.