Ultimo vs UpKeep: Complete Comparison 2026

An in-depth comparison of features, pricing, and user experience to help you make the right choice.

Ultimo

7.5(340 reviews)

Enterprise asset management for complex environments with HSE, GIS integration, and strong preventive maintenance capabilities.

8.5(1,200 reviews)

Mobile-first CMMS for maintenance teams managing work orders, assets, and preventive maintenance from any device.

Aspect	Ultimo	UpKeep
Best For	European healthcare organizations managing hospital and clinical equipment	Maintenance teams moving from paper or spreadsheet-based tracking to digital
Pricing Model	Contact Sales	Subscription
Starting Price	Contact Sales	$20/mo
Deployment	cloud, on premise	cloud
Platforms	WEB, IOS, ANDROID	WEB, IOS, ANDROID
Rating	7.5/10	8.5/10

HSE management built into the core—incident reporting, risk assessments, and permits to work alongside maintenance
GIS integration lets infrastructure-heavy organizations see assets on spatial maps
European headquarters and 14-language support ideal for EU organizations with GDPR requirements
Deep asset lifecycle management with total cost of ownership tracking per asset
Available both as cloud and on-premise for organizations with data sovereignty needs

Implementation takes 3-6 months—this is enterprise software, not a weekend setup
Pricing is opaque and requires sales engagement for any quote
Strongest in Europe—North American customers may find limited regional support
Overkill for small facilities or organizations with fewer than 500 tracked assets
The learning curve is significant; expect dedicated training for maintenance teams

Best mobile app in the CMMS market—works reliably on cheap Android devices
Fast setup: most teams go live in under a week with real data
Technicians adopt it without extensive training or IT hand-holding
Strong preventive maintenance scheduling with calendar and trigger-based automation

Reporting is basic—serious reliability analysis requires exporting data to another tool
Inventory management lacks depth for complex multi-location spare parts operations
Customer support response times slow down noticeably on Starter and Professional tiers
Per-user pricing climbs quickly once you scale beyond 20-30 technicians

Product	Pricing Model	Starting Price
Ultimo	contact sales	Contact Sales
UpKeep	subscription	$20/mo

Choose Ultimo if...

European healthcare organizations managing hospital and clinical equipment

Choose UpKeep if...

Maintenance teams moving from paper or spreadsheet-based tracking to digital

Explore more alternatives or read in-depth reviews to make your decision.