Pricing
subscription
Best For
Specialty subcontractors doing $2M-$30M in annual revenue
Rating
7.8/10
Last Updated
Mar 2026
TL;DR
Knowify fills a gap most construction platforms ignore: subcontractors who live in QuickBooks but need proper job costing. The two-way QuickBooks sync actually works, change order tracking is solid, and AIA billing saves hours. It won't replace Procore for GCs, but for subs doing $2M-$30M annually, it hits the sweet spot between spreadsheets and enterprise software.
What is Knowify?
Built for Subs, Not General Contractors
Knowify exists because subcontractors got tired of choosing between QuickBooks and construction-specific software. Most construction platforms assume you're a GC managing an entire project. Knowify doesn't. It's designed for electrical, mechanical, plumbing, and specialty subs who need job costing without abandoning their accounting system.
The QuickBooks Connection Changes Everything
This isn't a one-way data dump. Knowify maintains a live two-way sync with QuickBooks Online and Desktop. Create an invoice in Knowify, it appears in QuickBooks. Record a payment in QuickBooks, Knowify picks it up. Job cost reports pull actual expenses from QuickBooks in real time. For subs who've tried duct-taping spreadsheets to QuickBooks, this alone justifies the subscription.
Where Knowify Earns Its Keep
Change order management is surprisingly polished. You can track COs from request through approval, link them to specific cost codes, and see the margin impact immediately. AIA-style billing (G702/G703 forms) generates automatically from your schedule of values. Time tracking feeds directly into job costing, so you're not re-entering labor hours across systems.
The Honest Trade-offs
The mobile app is functional but basic. Field crews can log time and view project info, but don't expect Procore-level field tools. Reporting has improved but still lags behind dedicated construction accounting platforms like Sage 300. And if you're a GC managing multiple subs, Knowify isn't built for that workflow.
Pros and Cons
Pros
- Two-way QuickBooks sync that actually works in real time
- AIA billing automates G702/G703 form generation from schedule of values
- Change order tracking with immediate margin impact visibility
- Purpose-built for subcontractors instead of forcing a GC workflow
- Time tracking feeds directly into job costing without double entry
Cons
- Mobile app is basic compared to full-featured construction platforms
- Reporting still lacks the depth of dedicated construction accounting tools
- Not designed for general contractors managing multiple subcontractors
- Limited document management beyond change orders and invoices
- No estimating or takeoff tools built in
Knowify Pricing
Essential
- Project management
- QuickBooks sync
- Job costing
- Time tracking
- Basic reporting
Advanced
- Everything in Essential
- AIA billing (G702/G703)
- Change order tracking
- Budget vs actual reports
- Subcontractor management
Complete
- Everything in Advanced
- Advanced job costing
- Custom reporting
- Multiple company support
- Priority support
Pricing last verified: March 22, 2026
Who is Knowify Best For?
- Specialty subcontractors doing $2M-$30M in annual revenue
- Electrical, mechanical, and plumbing contractors using QuickBooks
- Subs who need AIA billing without enterprise-level software
- Trade contractors wanting job costing tied to their accounting system
Technical Details
The Bottom Line
Knowify scores 7.8/10. It stands out for two-way quickbooks sync that actually works in real time. Best suited for specialty subcontractors doing $2m-$30m in annual revenue. Keep in mind that mobile app is basic compared to full-featured construction platforms.
Frequently Asked Questions
Based on editorial analysis
