Pricing
subscription
Best For
CrossFit boxes and functional fitness gyms needing workout tracking
Rating
7.6/10
Last Updated
Mar 2026
TL;DR
Zen Planner fits the sweet spot between basic gym software and Mindbody's enterprise pricing. At $99-$249/month, it handles scheduling, billing, workout tracking, and a member app. CrossFit boxes and martial arts schools love it for the built-in workout logging and belt/rank tracking. It's not as slick as Glofox and not as powerful as Mindbody, but the price-to-feature ratio is hard to beat for small-to-mid studios.
What is Zen Planner?
The Sweet Spot
Zen Planner launched in 2006 and found its niche serving CrossFit boxes, martial arts schools, and boutique gyms that need more than basic scheduling but can't justify Mindbody pricing. Acquired by Daxko in 2020, the platform now serves over 6,000 fitness businesses.
Built for Active Communities
What sets Zen Planner apart is workout tracking. Members log WODs, track PRs, and view leaderboards directly in the app. Martial arts schools use the belt rank tracking system. This community engagement layer keeps members connected between classes — something Mindbody and Glofox don't natively offer.
Practical Features
Automated billing with smart dunning (retry failed payments). Kiosk check-in for the front desk. Customizable waivers and forms. Retail POS for merchandise. Staff scheduling and payroll tracking. Reports that show revenue, retention, and member attendance patterns. Everything a studio owner needs without feature bloat.
The Tradeoffs
The interface is functional but not beautiful. The member app works but lacks the polish of Glofox's branded app. No consumer marketplace. Limited marketing automation compared to Mindbody. Integration library is modest. For studios prioritizing aesthetics and marketing, look elsewhere. For studios that want reliable operations at fair pricing, Zen Planner delivers.
Pros and Cons
Pros
- Workout tracking and leaderboards keep CrossFit and martial arts communities engaged
- At $99-$249/month, significantly more affordable than Mindbody for similar features
- Automated billing with smart dunning reduces failed payment churn by 15-25%
- Belt/rank tracking is perfect for martial arts schools and progression-based programs
- Kiosk check-in works reliably — set it up once and forget about it
Cons
- Interface looks dated compared to Glofox and newer competitors
- Member app is functional but lacks the branded, polished feel of Glofox
- No consumer marketplace for new client discovery like Mindbody
- Marketing automation is basic — not enough for studios relying on digital marketing
- Limited integrations — fewer third-party connections than Mindbody
Zen Planner Pricing
Studio
- Class scheduling
- Member management
- Automated billing
- Basic reporting
- Kiosk check-in
- Staff scheduling
Studio Plus
- Everything in Studio
- Workout tracking
- Member app
- Automated marketing
- Advanced reporting
- Retail POS
Professional
- Everything in Studio Plus
- Custom branding
- Website builder
- Lead management
- Priority support
- Unlimited members
Pricing last verified: March 26, 2026
Who is Zen Planner Best For?
- CrossFit boxes and functional fitness gyms needing workout tracking
- Martial arts schools using belt rank progression tracking
- Small to mid-sized studios wanting solid management at fair pricing
- Gyms with active communities that value leaderboards and PR tracking
Technical Details
The Bottom Line
Zen Planner scores 7.6/10. It stands out for workout tracking and leaderboards keep crossfit and martial arts communities engaged. Best suited for crossfit boxes and functional fitness gyms needing workout tracking. Keep in mind that interface looks dated compared to glofox and newer competitors.
Frequently Asked Questions
Based on editorial analysis