Pricing
contact sales
Best For
Management consulting firms tracking utilization and profitability
Rating
7.5/10
Last Updated
Mar 2026
TL;DR
Kantata was born from merging Mavenlink and Kimble in 2022, creating a professional services automation (PSA) platform that covers the full project lifecycle. From resourcing to billing, it handles what consultancies, agencies, and IT services firms need. Pricing isn't public but expect $20-59/user/month. It's purpose-built for services businesses, not general project management.
What is Kantata?
Professional Services, Purpose-Built
General PM tools treat services businesses like an afterthought. Kantata was designed from the ground up for consultancies, agencies, and IT services firms. The 2022 merger of Mavenlink (strong on project management) and Kimble (strong on financials) created something neither could be alone — a complete PSA platform.
Resource Planning That Prevents Revenue Leaks
Here's where Kantata earns its keep. The resource management module shows skills, availability, cost rates, and bill rates for every team member. Match the right people to the right projects based on actual capability, not just who's free. Utilization tracking helps you hit that 75-80% target that keeps services firms profitable.
Financial Management for Services
Every project tracks planned vs. actual revenue, margins, and burn rates in real time. You'll know if a project is heading toward a loss before it gets there. Forecasting modules predict quarterly revenue based on pipeline and current engagements. This level of financial visibility is something Asana and monday.com simply don't offer.
The Integration Gap
Kantata plays well with Salesforce, Slack, Jira, and accounting tools like QuickBooks and NetSuite. But the ecosystem is smaller than what you'd get with mainstream PM tools. Custom integrations require API work. The mobile apps exist but feel like afterthoughts compared to the web experience.
Pros and Cons
Pros
- Purpose-built for professional services — not a generic PM tool adapted sideways
- Financial tracking shows project profitability in real time
- Resource management matches skills and availability, not just names
- Utilization dashboards help maintain the 75-80% sweet spot
- Strong Salesforce integration connects sales pipeline to delivery
Cons
- Pricing is opaque — you must talk to sales for any quote
- Mobile apps feel underdeveloped compared to the web platform
- Steeper learning curve than general PM tools like Asana or Basecamp
- Smaller integration marketplace than mainstream competitors
- The Mavenlink-Kimble merger left some UX inconsistencies across modules
Kantata Pricing
Team
- Project management
- Time and expense tracking
- Basic resource management
- Dashboards
- Collaboration tools
Professional
- Everything in Team
- Advanced resource planning
- Financial management
- Revenue forecasting
- Utilization tracking
Enterprise
- Everything in Professional
- Business intelligence
- Advanced integrations
- Custom workflows
- Dedicated support
Pricing last verified: March 22, 2026
Who is Kantata Best For?
- Management consulting firms tracking utilization and profitability
- IT services companies managing complex client engagements
- Marketing and creative agencies billing by project or retainer
- Professional services firms with 50-5000 employees
Technical Details
The Bottom Line
Kantata scores 7.5/10. It stands out for purpose-built for professional services — not a generic pm tool adapted sideways. Best suited for management consulting firms tracking utilization and profitability. Keep in mind that pricing is opaque — you must talk to sales for any quote.
Frequently Asked Questions
Based on editorial analysis
