Pricing
freemium
Best For
Personal productivity and GTD practitioners
Rating
8.6/10
Last Updated
Jan 2026
TL;DR
Todoist is task management refined to its essence. Type naturally, get organized tasks. Works everywhere - phone, web, desktop, watch. Great for individuals and small teams who want simple without sacrificing power.
What is Todoist?
Task Management Perfected
Todoist has obsessed over task management for over 15 years. The result is a tool that feels effortless. Type "Submit report next Friday at 2pm #work p1" and get a high-priority task scheduled in your work project with the date and time set.
The Natural Language Magic
The quick add bar understands natural language. Dates, times, priorities, projects, labels - just type and it parses. This small feature changes how you capture tasks. Thought to recorded in seconds.
Cross-Platform Excellence
Todoist works everywhere. Web, iOS, Android, macOS, Windows, Apple Watch, browser extensions, email plugins. Your tasks follow you across all devices with instant sync.
For Teams Too
While Todoist shines for individuals, team features include shared projects, comments, task assignments, and activity history. It's simpler than full PM tools but sufficient for many small teams.
Pros and Cons
Pros
- Natural language input is genuinely magical
- Available on every platform imaginable
- Clean, fast interface that stays out of your way
- Affordable pricing for what you get
Cons
- Limited for complex project management
- No Gantt charts or advanced views
- Team features are basic compared to PM tools
- Free plan is quite restrictive
Todoist Pricing
Free
- 5 active projects
- 5 collaborators per project
- Basic filters and labels
- 5MB file uploads
Pro
- 300 active projects
- Reminders
- Calendar integration
- 100MB file uploads
Pricing last verified: January 16, 2026
Who is Todoist Best For?
- Personal productivity and GTD practitioners
- Individuals who work across many devices
- Small teams with simple task needs
- Anyone wanting quick task capture
