Pricing
freemium
Best For
Small agencies that want one tool for project management, time tracking, and invoicing
Rating
7.7/10
Last Updated
Mar 2026
TL;DR
Paymo is the tool for small teams that want project management and time tracking in one place without paying for two subscriptions. It handles task boards, Gantt charts, time tracking, invoicing, and resource scheduling. Made in Romania, used by 100,000+ businesses. The free plan covers 1 user. Paid plans start at $5.9/user/month. It's not best-in-class at any single feature, but the combination is compelling for agencies under 50 people.
What is Paymo?
Project Management Meets Time Tracking
Paymo started in 2008 in Timisoara, Romania. It was one of the early platforms to combine project management with time tracking instead of treating them as separate tools. Over 100,000 businesses use it worldwide. The team is still based in Romania, which keeps costs low and lets them offer competitive pricing.
A Genuine All-in-One
Task management supports list, board (Kanban), table, and Gantt views. Create tasks, assign them, set due dates, add subtasks, and attach files. Gantt charts show project timelines with dependencies — not just decorative bars but actual critical path calculation. Time tracking works as a timer, manual entry, or automatic tracking via the desktop widget. Every minute connects to a specific task and project.
The Invoicing Workflow
Track time. Generate invoice. Get paid. Paymo handles the full cycle. Set different rates per project, per person, or per task type. Invoices include detailed hour breakdowns with professional formatting. Clients pay online through Stripe, PayPal, or direct debit. Recurring invoices automate monthly retainers. Expense tracking logs costs against projects for accurate profitability.
Resource Scheduling
The Team Scheduling view shows who's available, who's overbooked, and where gaps exist. Drag and drop to assign people to projects. See individual workloads at a glance. This is basic compared to dedicated resource tools, but for small agencies managing 10-30 people across multiple projects, it prevents the common problem of accidentally double-booking your best people.
Where Paymo Shows Its Age
The interface has improved over the years but still feels busy. Loading times can lag on projects with hundreds of tasks. The mobile app is functional but limited — you can track time and view tasks, but project setup and Gantt charts are desktop-only. Integrations are fewer than competitors — Slack, Google Workspace, Zapier, and a few others, but no native Jira or Asana connection. For power users of any single feature, a dedicated tool will outperform Paymo.
Pros and Cons
Pros
- Combines project management, time tracking, and invoicing in one subscription — saves paying for 2-3 tools
- Gantt charts with real critical path calculation — not just timeline bars but actual dependency logic
- Resource scheduling prevents double-booking team members across multiple projects
- Romanian development keeps prices competitive — $5.9-16.9/user/month for a full PM + time tracking suite
- Expense tracking against projects gives accurate profitability data, not just time-based estimates
Cons
- Jack of all trades, master of none — each feature is good but not best-in-class
- Interface feels busy and can overwhelm new users with too many options on screen
- Mobile app is limited to time tracking and task viewing — no Gantt or resource scheduling
- Integration library is small compared to competitors — no native Jira, Asana, or Notion connections
- Loading times slow down on projects with 200+ tasks — performance ceiling for larger teams
Paymo Pricing
Starter
- Unlimited projects
- Unlimited clients
- Gantt charts
- Kanban boards
- Time tracking
- Invoicing
- Resource scheduling
Small Office
- Everything in Starter
- Task dependencies
- Recurring tasks
- Custom fields
- Client portal
- Advanced reporting
- Priority support
Business
- Everything in Small Office
- Portfolio Gantt
- Time off management
- Advanced scheduling
- Custom roles
- Workload management
- SAML SSO
Pricing last verified: March 25, 2026
Who is Paymo Best For?
- Small agencies that want one tool for project management, time tracking, and invoicing
- Creative studios managing multiple client projects with different billing rates
- Consulting firms under 50 people needing Gantt scheduling alongside time tracking
- Freelancers and micro-agencies that want a step up from spreadsheets without enterprise complexity
Technical Details
The Bottom Line
Paymo scores 7.7/10. It stands out for combines project management, time tracking, and invoicing in one subscription — saves paying for 2-3 tools. Best suited for small agencies that want one tool for project management, time tracking, and invoicing. Keep in mind that jack of all trades, master of none — each feature is good but not best-in-class. There is a free plan to get started.
Frequently Asked Questions
Based on editorial analysis