Pricing
subscription
Best For
Small businesses already using QuickBooks for accounting and payroll
Rating
8.1/10
Last Updated
Mar 2026
TL;DR
QuickBooks Time used to be TSheets before Intuit bought it for $340M in 2018. It's the go-to for businesses already on QuickBooks because time entries flow straight into payroll without export/import headaches. GPS tracking, geofencing, and a kiosk mode make it strong for field teams. Pricing starts at $20/month base plus $8/user/month for the basic plan. Not cheap, but the QuickBooks integration alone saves hours of payroll admin weekly.
What is QuickBooks Time?
TSheets Reborn as QuickBooks Time
TSheets launched in 2006 in Boise, Idaho. By 2018 it had become so popular with small businesses that Intuit acquired it for $340 million and rebranded it as QuickBooks Time. The core product hasn't changed much — it's still a robust time tracker for field and mobile workers. The difference is seamless payroll integration with QuickBooks Online and Desktop.
The QuickBooks Integration Advantage
This is the reason most people choose QuickBooks Time. Employee hours sync directly to QuickBooks Payroll. No CSV exports. No manual re-entry. No reconciliation headaches. Set up employee pay rates, track overtime rules by state, and let QuickBooks calculate everything. For companies running payroll through QuickBooks, this integration alone justifies the subscription. Accountants love it because it eliminates a common error source.
Field Team Features
GPS tracking records employee locations during tracked time. Geofencing creates virtual boundaries around job sites — clock in when you arrive, clock out when you leave, automatically. The kiosk mode turns any tablet into a shared time clock at a physical location. Photo ID verification on the kiosk prevents buddy punching. Crew tracking lets a foreman clock in/out an entire crew from one device.
Scheduling and Project Tracking
The scheduling module lets managers create and assign shifts. Employees see their schedules on mobile and get notifications for changes. Projects and tasks organize time for job costing. Managers see who's working where on a real-time "Who's Working" dashboard with GPS locations. Project cost reports compare actual hours to estimates.
The Price Tag
Premium plan: $20/month base + $8/user/month. Elite plan: $40/month base + $10/user/month. The Elite plan adds project tracking, mileage tracking, and geofencing. For a 10-person team, you're looking at $100-140/month. That's more expensive than Toggl, Clockify, or Hubstaff. But if you already pay for QuickBooks, the payroll integration makes the math work.
Pros and Cons
Pros
- Seamless QuickBooks Payroll integration eliminates manual hour re-entry and reconciliation errors
- GPS tracking with geofencing auto-clocks field workers in and out at job sites
- Kiosk mode with photo ID verification prevents buddy punching at shared clock-in stations
- Crew tracking lets one supervisor clock in/out entire teams from a single device
- Scheduling module with mobile notifications keeps shift changes organized and visible
Cons
- Expensive base fee plus per-user pricing — $20-40/month base before adding $8-10 per user
- Only makes financial sense if you already use QuickBooks for accounting and payroll
- No free plan — the 30-day trial is the only way to test before committing
- Limited project management — task tracking is basic compared to dedicated PM tools
- The rebrand from TSheets caused interface confusion and some features moved or disappeared
QuickBooks Time Pricing
Premium
- Time tracking
- GPS tracking
- Scheduling
- PTO management
- Timesheet approvals
- QuickBooks integration
- +$8/user/month
Elite
- Everything in Premium
- Project tracking
- Mileage tracking
- Geofencing
- Timesheet signatures
- Project estimates vs actuals
- +$10/user/month
Pricing last verified: March 25, 2026
Who is QuickBooks Time Best For?
- Small businesses already using QuickBooks for accounting and payroll
- Construction and field service companies needing GPS-tracked timecards
- Companies with physical locations wanting kiosk-based clock-in/out
- Businesses needing geofenced automatic time tracking at job sites
Technical Details
The Bottom Line
QuickBooks Time scores 8.1/10. It stands out for seamless quickbooks payroll integration eliminates manual hour re-entry and reconciliation errors. Best suited for small businesses already using quickbooks for accounting and payroll. Keep in mind that expensive base fee plus per-user pricing — $20-40/month base before adding $8-10 per user.
Frequently Asked Questions
Based on editorial analysis