SharePoint

The Platform You Probably Already Have

Here's the thing about SharePoint: most organizations with Microsoft 365 licenses already have it. Over 400,000 organizations use SharePoint. The real question isn't whether to get it — it's whether to actually use it properly.

What SharePoint Does Well

Document co-authoring in Word and Excel is seamless. Real-time collaboration that just works because it's native Microsoft. Version history tracks every change automatically with 500 versions by default. Power Automate flows trigger on document events without code. The search is solid when metadata is maintained. Team sites spin up in minutes. And the integration with Teams means your files live right where your conversations happen.

The Uncomfortable Truth

SharePoint's biggest problem is itself. The platform can do almost anything, which means most companies do everything poorly. Without information architecture planning, you get thousands of team sites nobody can navigate. Permission management becomes a nightmare at scale. The admin experience has improved but still requires dedicated IT staff. And "SharePoint Online" vs "SharePoint Server" creates confusion for anyone evaluating it.

The Cost Equation

If you have Microsoft 365 Business Basic ($6/user/month) or higher, you already have SharePoint Online. Standalone SharePoint Online is $5/user/month. But the real cost is implementation: governance planning, information architecture, training, and ongoing administration. Budget $15,000-$100,000 for a proper enterprise deployment beyond basic file storage.