TMA Systems

The Institutional Maintenance Workhorse

TMA Systems was founded in 1988 in Tulsa, Oklahoma, which makes it one of the longest-running CMMS companies still operating independently. While the maintenance software market has gone through waves of consolidation—Dude Solutions acquired by Brightly, Brightly acquired by Siemens, Infor bought by Koch Industries—TMA has stayed independent and focused on its core market: higher education, healthcare, and government.

The company's flagship product, WebTMA, is a full-featured CMMS and CAFM (Computer-Aided Facility Management) system. It handles the usual work order and preventive maintenance workflows, but what distinguishes TMA is the depth of its facility management capabilities. Space management, capital project planning, key and lock management, fleet tracking, and event scheduling are all built into the platform.

Space Management for Complex Campuses

Universities don't just maintain buildings. They manage thousands of rooms, labs, offices, and common areas. Each space has an assigned department, a capacity, a set of equipment, and a usage pattern. TMA's space management module tracks all of this—room assignments, square footage by department, utilization rates, and compliance with FICM (Facilities Inventory and Classification Manual) standards that federal reporting requires.

For a university facilities director, this matters. When the provost asks "how much lab space does the Chemistry department occupy, and what's the maintenance cost per square foot?"—TMA can answer that question. Most CMMS tools can't.

Capital Planning and Project Management

Deferred maintenance is a $100+ billion problem in American higher education alone. TMA's capital planning module helps facilities teams document deferred maintenance backlogs, estimate replacement costs, prioritize projects, and build multi-year capital budgets. The Facility Condition Index (FCI) calculations give administrators a standardized metric for comparing building conditions across a portfolio.

This isn't glamorous work, but it's what keeps university presidents from being surprised by a $20M roof replacement they didn't budget for. TMA helps facilities teams tell the story with data.

Work Orders and Preventive Maintenance

The core CMMS functionality is solid if unspectacular. Work orders flow through standard create-assign-complete-close workflows. Preventive maintenance supports calendar and meter-based scheduling. The mobile app lets technicians receive assignments and close work orders in the field. Reporting covers the standard KPIs: response time, completion rate, PM compliance, cost by building.

The interface is functional but dated compared to newer tools. TMA has been modernizing the web client, but it still carries the visual weight of enterprise software designed for desktop users. Technicians used to consumer-grade mobile apps will notice.

Who Should Consider TMA Systems

Large universities with 50+ buildings and complex space management requirements. Healthcare facilities needing compliance documentation and capital planning. State and federal government agencies with established procurement relationships. Organizations that want an on-premise deployment option alongside cloud. If you need a CMMS that also does CAFM, TMA is one of very few vendors that genuinely delivers both.